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Charter Bus Prices: How Much Does a Independence Bus Rental Cost?
Independence charter bus rentals are an easy, affordable way to get your group where they need to go. Whether you’re planning a school field trip to the National Frontier Trails Museum, a wedding shuttle for your ceremony at the historic Vaile Mansion, or a corporate event to the Independence Events Center, a private bus rental keeps everyone together on your schedule—not the public transit’s. With options ranging from 18-passenger minibuses to 56-passenger motorcoaches, you can choose the perfect bus for your group. Your price depends on the bus size, trip length, and season. Use our quick quote form or call 816-815-8490 for a free, personalized price in minutes!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of an Independence Charter Bus Rental?
Several factors impact the cost of your Independence charter bus rental. The most significant is the type of bus you choose. Larger buses with more amenities cost more per day but are more cost-effective for big groups. For example, a 56-passenger charter bus rental ranges from $1,600 to $3,800 per day, while an 18-passenger minibus is $1,300 to $3,000 per day. For smaller groups, a minibus can save you money, but for groups over 40, a full-size coach is usually cheaper than multiple smaller vehicles.
Trip length also affects your price. Most rentals are quoted per day (usually 8-12 hours) plus mileage. If you need the bus longer, you’ll pay hourly overtime rates. Longer distance trips add mileage fees, so local trips around Independence (like to the Truman Presidential Library) are cheaper than all-day trips to Kansas City or St. Louis. For multi-day tours, you can often negotiate a flat weekly rate, typically $8,000 to $15,000 for a full-size coach.
Other factors include the season (summer and fall are busier in Independence), the day of the week (weekends are higher demand), and any special requests like onboard WiFi, TV/DVD systems, or ADA accessibility. If you’re booking for a major event like the Jackson County Fair or a Royals game, book early to lock in availability and better rates.
With so many variables, the best way to get an accurate price is to call our team at 816-815-8490 or use our online quote form. We’ll help you compare options and find the most budget-friendly solution for your group’s needs.
How Much Does It Cost to Rent a Charter Bus for a Week?
For extended trips, school tours, or summer camps, you might need a charter bus for several days or a full week. Weekly rentals are usually offered at a discounted flat rate, ranging from $8,000 to $15,000 for a 56-passenger motorcoach. This rate includes daily driving hours, overnight stops, and mileage. Weekly rentals are common for school trips from Independence to Washington, D.C., college tours, or multi-state band tours. When you call 816-815-8490, we can provide exact weekly rates based on your itinerary and help plan driver rest breaks and hotel accommodations.
Sample Trip Pricing Examples
Local School Field Trip to National Frontier Trails Museum
A Liberty Middle School class of 45 students and 7 chaperones booked a 50-passenger charter bus for a day trip from Liberty to the National Frontier Trails Museum in Independence. They reserved the bus for 8 hours to include travel time, a 3-hour museum tour, and lunch at a local park. The bus was quoted at $1,800 for the day, including 150 miles of travel ($4.50/mile). The school chose this over public transit for safety, comfort, and to keep their group together. The bus driver helped with loading luggage, and the students enjoyed reclining seats and onboard restrooms. The total cost was $1,800, or $36 per person, a great value for a safe, educational trip.
Wedding Shuttle Service for Ceremony at Vaile Mansion
Sarah and Mike’s wedding at the historic Vaile Mansion in Independence had 120 guests traveling from out of town. To avoid street parking issues in the historic district, they booked two 56-passenger charter buses to shuttle guests from a nearby hotel to the venue over a 5-hour window. Each bus was reserved at $2,200 for the evening, including 50 miles of shuttle service ($5/mile). The total shuttle cost was $4,400. Guests enjoyed a private, stress-free ride with a driver to and from the ceremony, arriving on time and ready to celebrate. The couple chose a wedding playlist to play onboard and appreciated the driver handling all transportation logistics. The shuttle service was one of the best decisions they made for their big day.
Corporate Shuttle to Independence Events Center
Tech Solutions, a Kansas City-based company, hosted a conference at the Independence Events Center for 75 employees and clients. To provide premium transportation, they booked a 56-passenger charter bus and a 35-passenger minibus for airport pickups and daily shuttles between the hotel and venue. The 56-passenger bus was reserved for 3 days at $1,700/day, and the 35-passenger minibus at $1,500/day. Total bus rental cost was $9,600. Both vehicles featured onboard WiFi, power outlets, and TV screens for company presentations. Drivers played a welcome video each morning, and the group arrived on time and well-rested. The company estimated the shuttle service saved $15,000 in taxi and rideshare costs and elevated the entire conference experience.
KC Royals Game Day Outing for Local Church Group
Faith Fellowship Church in Independence organized a group outing to a Royals game at Kauffman Stadium for 50 members. They reserved a 56-passenger charter bus for the day at $1,600, including 200 miles of travel ($5/mile). The bus picked them up from the church and took the group directly to the stadium, avoiding traffic and parking hassles. On the way, the group leader played a game day playlist and passed out snacks. Several members used the onboard restroom during the 9-inning game. After the win, the bus driver had the bus ready for a quick departure, and the group was back in Independence within an hour. Total cost was $1,600, or $32 per person, a small price for a seamless, fun-filled day.
